1. Use Strong Passwords
This goes without saying, but given how rampant hacking has become, it’s a topic that deserves stressing. So, ensure that you, the staff and anybody else involved in your operations uses strong passwords. This should apply to email accounts, tablets, laptops, smartphones, and computers.
2. Backup Your Data
It is wise to have a back-up copy of all your important data. Ensure you have it properly stored in a place other than your office. This way, if there’s a break-in or a natural disaster, you will not lose everything.
If you are using an external gadget as your backup, ensure you encrypt it. Also, it is a good idea to store it in a lockable room, cabinet, or safe if possible. Also, ensure you back up your data on a regular basis.Pro tip
3. Install Malware and Antivirus Programs
Ensure that these programs are up to date to avoid vulnerability to new iterations of malware and viruses.
4. Be Careful when Working Remotely
If you or your team do work remotely, ensure that the devices you use are just as secure as the equipment in your workplace.
5. Be Wary of Suspicious Emails
You will also want to educate yourself and those in your workplace on how to tell suspicious emails. Check for obvious signs like bad grammar, requests for payment as well as requests to act urgently. If an email looks suspicious, do not open it.
6. Ensure Your Wi-Fi is Secure
Using an insecure connection or public Wi-Fi puts your personal information at risk. So, ensure you’re using a secure connection whenever you browse the net, especially when accessing important sites like banks.
7. Never Leave Laptops or Paperwork Unattended
Data breaches happen when your staff’s laptops and paperwork are left unattended. This can be at home, on the train, or even in the boot of the car. Ensure you take the steps to protect that important data by staying vigilant and storing everything securely when it is not in use.
8. Ensure You Know Who Has Access to What
It is important to limit who has access to your workplace and IT systems. You cannot just let anyone in unaccompanied as this will leave you vulnerable. The fewer individuals have access to your premises, the better. Ensure you limit access to your IT systems where possible. If a staff member leaves your company, make sure you suspend their access to your systems.
9. Avoid Keeping Data Longer than Needed
It is also advisable to stay on top of what personal data you hold. Ensure you only keep what you need and reduce your vulnerability.
10. Lock Your Computer Screen When You’re Away
And ensure your staff follows suit. This is a simple thing to do and will ensure nobody else has access to your computer.
With these tips, you should be able to ensure proper data security in your business.